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Administrative Assistant (Eugene/Springfield)
Bineham Construction, Inc.
West 1st Avenue near West 1st Avenue
compensation:
$20 - $24/hour, DOE
employment type:
full-time
experience level:
mid level
job title:
Administrative Assistant
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About Us:
Bineham Construction (BCI) is a small, local, commercial general contractor. BCI was founded in 1984 by current owner and President, Brian Bineham. His customer-focused approach and commitment to safety have been the foundation of Bineham Construction for the last 30+ years. Today, Bineham Construction works with companies of all sizes to complete quality construction projects around the great state of Oregon.
About the Position:
Primary Duties & Responsibilities
- Utilize construction management software (SharePoint) to keep project information up-to-date and easily accessible for all staff.
- Help organize and process subcontractor bids.
- Assist in managing RFI inquiries.
- Receive, organize, distribute, and file project documents.
- Update databases to ensure all parties have current information and maintain bid sets for reference.
- Update and maintain a directory of subcontractors and suppliers.
- Assist with subcontractor/supplier approval and setup.
- Manage and maintain insurance certificates for both specific project folders and bookkeeping files.
- Code invoices and submit to the bookkeeper for review.
- Answer phones and take messages/direct phone calls to appropriate parties.
- Assist in preparing new hire paperwork.
- Handle special projects and other administrative duties as assigned.
About You:
Education, Skills, & Qualifications
- Must be eligible to work in the U.S. (required)
- High school diploma or equivalent
- Experience in administrative support preferred, but not required.
- Experience in construction (residential or commercial) preferred; will train the right candidate.
- Excellent execution, task completion, follow-up, written and verbal communication, and time management skills required.
- This position requires resourcefulness, a willingness to learn, and strong organizational skills.
- Meet deadlines with a positive, professional attitude; an enthusiastic team player who eagerly welcomes feedback.
- Must exercise initiative and achieve objectives with minimal supervision
- Must be detail-oriented
- Professionalism and discretion in handling confidential information
- Strong computer skills required, including proficiency in MS Office Suite, especially Outlook and Excel
- SharePoint experience preferred, but not required.
- Microsoft Project experience preferred, but not required.
Physical Requirements
- This is primarily a sedentary office position that requires the ability to bend, stoop, reach,
lift, move, and carry office materials/supplies weighing 25lbs or less.
- Ability to sit for long periods of time
Compensation & Benefits
- $20 - $24/hour, DOE
- Eligible benefits, after a 60-day probationary period, are as follows:
o Employer-sponsored 401(k)
o Excellent group health insurance
o Dental insurance
o Life insurance (for those enrolled in group health insurance)
o Paid time off
o Paid holidays (6 annually)
- Principals only. Recruiters, please don't contact this job poster.